Handy business Apps that may make a significant contribution to your productivity

Updated: Oct 27, 2020

I constantly search out and test business apps looking for better efficiency. I have listed out a number of these below (not in any order) and they are worth testing to see how they fit into your processes. The ones at the beginning are apps that I am using now, some are free and some require a subscription.

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P.S. If you have suggestions please let me know as I would love to share them with other like minded business people.

Apps that I use

PDFescape - this allows you to import a pdf file and make simple changes. It is free and easy to use. It can be a bit clunky but that comes with its price. 


A simple time tracker and timesheet app that lets you track work hours across projects. I have only started using the free version of this in recent weeks but it is simple and easy to use. https://clockify.me

Free invoicing & accounting software with credit card processing & payroll services. I love this app and have been using it for the last few years. I use it across both my business and persona accounts and it comes free. You only pay when you take payments which is your choice but it certainly helps clients pay their bills. One great part of it is the ability to set up recurring invoices which saves a load of time.


A Cloud based app that contains a CRM system and project pipeline with all of that stats you need. I have been using the paid version of this and I love it. Easy to use and the ability to integrate emails, notes and calendars makes it an all rounder.


Dropbox is a modern workspace designed to reduce busywork-so you can focus on the things that matter. Simple and easy to use and I use the paid version. https://www.dropbox.com

Rev provides a web-based transcription editor that you use to capture all audible English speech in an audio file Fast, I use this for my videos and you only pay for what you need. https://www.rev.com

Zoom is the leader in modern enterprise video communications, with an easy, reliable cloud platform for video and audio conferencing, chat, and webinars across mobile, desktop, and room systems. ZoomRooms is the original software-based conference room solution used around the world in board, conference, huddle, and training rooms, as well as executive offices. I use the paid version of this and find it great and easy to use. www.zoom.us

Exchange money with no hidden fees. I just love this and so does everybody I know. Convenient and easy to use, however, I keep a small limited amount of money in each currency as it can be topped up in seconds if I should need it. https://www.revolut.com/

Enable your mobile device to accept cards and contactless

payments with PayPal. I pay for all online products and services using this. It adds an additional level of security and helps with refunds when you do not get what was promised. https://www.paypal.com/

Apps that I have come across but yet to test in any detail

The #1 pre-accounting tool for accountants and bookkeepers. No more data entry . No more paper. https://www.receipt-bank.com/eu/

A cheaper, faster way to send money abroad. https://transferwise.com/ieower costs. Help business.

We make modern point-of-sale (POS) products designed to simplify every workday. Take payments and track every sale, all in one place.

Capsule is a Customer Relationship Management (CRM) SaaS web application and mobile app. https://capsulecrm.com

Time Trackers

Millions of smart people and businesses trust RescueTime’s award-winning tools and courses to help them become more focused, productive, and motivated.


Easily track your time and earnings for one or more jobs. Clock in and clock out as you work or enter start and stop times yourself. HoursTracker groups your entries by day, week, or month, so you can easily see how you spend your time week to week or across jobs. Pay periods are automatically calculated, including overtime and net pay estimates.


Transcription Services

Generate rich notes for meetings, interviews, lectures, and other important voice conversations with Otter, your AI-powered assistant. I have been told it is a great way to write a book through recording your voice.

Temi's free transcription editor lets you edit your transcripts online in minutes. https://www.temi.com

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Alec Drew, KBE shares his passion and knowledge around productivity and communications in the professional services sector. A major part of his 40 years in business was spent as Managing Partner of a highly successful branding agency where he worked with a wide range of CEO’s across all sectors. His insightful questioning and straight talking opened up new conversations, giving them fresh insights into their own organisations and uncovering valuable revenue streams that were previously overlooked. One strategy helped his clients achieve €3.23 billion in additional sales over a 5 year period.

He demonstrates the positive effect on shareholder value when all levels of an organisation speak the same language.  


As an international speaker he shows very quickly how a simple shift in mindset can have such a positive impact on the bottom line. He hates waffle, verbose explanations and jargon and his talks get straight to the point in a no nonsense but entertaining way. ’Disconnected in a Connected World’ is a fresh and honest look at the combined effects of technology and communications not just on business but on society as a whole.


He hosts a weekly radio show where business leaders from all sectors share seminal moments in their lives. Asking insightful questions he encourages guests to retrace their steps from the start of their career to where they are now and talk about key influencers that shaped their success. It gives listeners their weekly fix of encouragement to believe in themselves and demonstrates the abundance of resources that are available to help you complete your journey to destination SUCCESS.  


He is Past President of the Professional Speaking Association, Ireland, a member of the PSA and the Global Speaking Federation. 


'The concept of business is simple until you let a human being near it' - Alec Drew